Question: What is the one thing you expect all your staff members to do before leaving for summer vacation?
Update All Content and Information
“Making sure that everything on their end is up to date content-wise, and having their contact info. if we should ever encounter a fire or anything drastic, is very important. I trust my entire team to get this covered before they leave. It’s proven effective in the past. ” — Rob Fulton,AudioLumin
“By delegating before leaving, the employee can take comfort in knowing that everything is being handled in their absence — and so can the business! ” — Brooke Bergman, Allied Business Network Inc.
Report on Current Projects
“I ask them to email me a detailed report a few days before they go outlining the current status of their projects, anything missing, what needs to be delegated, emergency contact info.; that kind of thing. This gives us time to rectify any issues. It also gives me piece of mind that their absence won’t be problematic and they can leave knowing that they’ve tied up any loose ends. ” — Nicolas Gremion, Free-eBooks.net
Talk About Their Deliverables
“Before an employee leaves for vacation, or even for the weekend, we go over all deliverables and expectations for their time away. Firstly, I want to ensure that they have all lose ends tied up. Secondly, I like to give them the choice of remotely working or totally unplugging. Some of my team can handle it and prefer to work while they’re gone (and still get paid), and some don’t. ” — Maren Hogan, Red Branch Media
Transition Their Workload
“If you have structured your business to allow for interchangeable work, then there should be someone else that can pick up the slack while they are on vacation. It’s important for the employee leaving to make sure that all important projects can continue to move forward without their presence. The best way to do that is to fully bring their colleagues up to speed about their current projects.” — Kim Kaupe, ZinePak
Document Their Systems
“Before someone takes off for vacation they should make sure that all of their job duties are clearly documented in a step-by-step process. Our team uses an online wiki tool to make sure that all processes and related documents are easily accessible by anyone on the team. This makes it much easier for duties to get covered while someone is out on vacation.” — Laura Roeder, MeetEdgar.com
Cover Their Bases
“We have an unlimited vacation policy, but such freedom brings great responsibility. We expect staff to take steps to ensure that all bases are fully covered while away. This involves alerting managers well ahead of time, sharing a doc with pending projects/tasks and making team members aware of their level of availability. This enables work to continue smoothly and allows a stress free vacation.” — Alex Lorton, Cater2.me
BusinessCollective, launched in partnership with Citi, is a virtual mentorship program powered by North America’s most ambitious young thought leaders, entrepreneurs, executives and small business owners.
This article originally appeared on BusinessCollective